Update (11/9/08 from Jeff):  The Club will hear presentations from Eugene and Seaside at the January 2009 meeting.  At the Club’s November meeting, the members decided in favor of selecting the rendezvous location by a vote of the membership.  A ballot will be mailed or emailed to all members following the January 2009 meeting.

 

The Club’s Executive Board has been gathering information and discussing potential locations for the 2010 Austin Healey Rendezvous, which we have agreed to host. After receiving suggestions from members on several potential locations, we have narrowed the list to four potential locations. Those locations, together with a brief summary of accommodations for the meet and other factors, are presented below. Please let us know your thoughts, by leaving a comment below or by contacting Jeff Mach or Mark Schneider, on which of these prospective locations you would like to see us select as the site of the 2010 Rendezvous. The Executive Board will be selecting a site and moving forward with planning the Rendevous in January 2009.

If you would like to volunteer to help us organize and put on the Rendezvous and you haven’t contacted us already, please let us know of your interest.

 

1. Seaside

Lodging: No single hotel/motel could accommodate the entire expected Rendezvous attendance alone. Lodging locations and current rates include:

- Shilo Inn (2 locations): Beach site has rooms at $229.00 and East Side of River site has rooms at $115.00

- Inn at Seaside: 47 rooms at $149.00-169.00

- Holiday Inn Express: 79 rooms at $150.00-220.00

- Rivertide Suites: 70 units at $200.00

- Comfort Inn & Suites: 65 units at $150.00

 

The Seaside Convention Center would provide a central venue for activities. The entire facility rents for $400.00 per day, which includes sound and lights. The facility contains several large meeting and breakout rooms, which also can be used for a banquet.

Potential Activities:

- Beach

- Golf

- Convention Center could not identify outdoor park for car show

- Tours

 

2. Eugene

Lodging: Valley River Inn has 257 rooms at $89.00 – $99.00/room

Meeting Rooms: Complementary

Banquet Rooms: Complementary

Audio/Visual Equipment: The hotel has full service AV company on site

On Site Parking: 400 cars.  A sector of the hotel parking area can be secured for exclusive use by Rendezvous vewhicles

Security: hired security available at $16.00 per hour (2008 rates)

On Site Car Washing: Yes

 

Special Site Amenities:

- Alton Baker Park could accommodate the car show.  The hotel has contacted the city of Eugene office of Parks and Open Space to gain information and guidelines regarding required permits, fees, and application processes.

- Convention and Visitors Board of Eugene has proposed conducting an activity along the McKenzie River

-Hotel is adjacent to 12 miles of riverfront jogging and biking paths with bicycle rentals available.

- Hotel is adjacent to shopping center with over 140 stores and ne multiplex theater.

- Hotel has outdoor pool, whirlpool and saunas.

Potential Activities:

- AHCO member of the Eugene Country Club will host a pool party at the club

- Three AHCO members from Eugene area have offered to conduct technical sessions

- Eugene based AHCO members have identified tour routes with destinations including Willamette Valley wineries, covered bridges, Thomson Mill, Yachats via Alsea, and Bandon via Smith River.

- Visiting local art galleries.

-Downtown Eugene shops, boutiques, lounges, and restaurants are five minutes away.

 

Potential AHCO Event Planners/Helpers: Seven Eugene based AHCO members have offered to help plan and conduct the Rendezvous.

 

 

3. Redmond/Bend, Oregon

Lodging: Only Eagle Crest has been contacted. They have 100 rooms at $100.00 – $ 130.00 per night.

Meeting Rooms: Yes; $100.00 service fee

Banquet Rooms: Yes; $600.00 service fee = cost of meal

Audio/Visual Equipment: Yes; costs depend on equipment used

On Site Parking: Yes

On Site car washing: Yes

 

Special Site Amenities:

- Use of field for car show. Cost $500.00

 

Potential Activities:

- Golf

- Tours

 

4. Welches

Lodging: Resort at the Mountain. 198 rooms, 10 crofts, 15 suites and 4 villas. Rooms range from $128 to $184 per night for June 2009.

Meeting Rooms: A 7,000 sq ft room and 12 break out rooms

Costs: Depends on the number of lodging rooms rented and minimum expense of $5,000.00 for banquet

Banquet Rooms: See Meeting Rooms notes; $200.00 set up fee

Audio/Visual Equipment: Available; costs depend on equipment used

On Site Parking: Yes; $10.00/car/room added to room rental rate

On Site Car Washing: Yes

 

Special Site Amenities:

- Extensive remodeling underway. All rooms will be significantly renovated

- Covered tent area available for car show or Concours judging

 

Potential Activities:

- Golf, bicycling, tennis, croquet

- Tours