Information on Prospective 2010 Rendezvous Locations
Update (11/9/08 from Jeff): The Club will hear presentations from Eugene and Seaside at the January 2009 meeting. At the Club’s November meeting, the members decided in favor of selecting the rendezvous location by a vote of the membership. A ballot will be mailed or emailed to all members following the January 2009 meeting.
The Club’s Executive Board has been gathering information and discussing potential locations for the 2010 Austin Healey Rendezvous, which we have agreed to host. After receiving suggestions from members on several potential locations, we have narrowed the list to four potential locations. Those locations, together with a brief summary of accommodations for the meet and other factors, are presented below. Please let us know your thoughts, by leaving a comment below or by contacting Jeff Mach or Mark Schneider, on which of these prospective locations you would like to see us select as the site of the 2010 Rendezvous. The Executive Board will be selecting a site and moving forward with planning the Rendevous in January 2009.
If you would like to volunteer to help us organize and put on the Rendezvous and you haven’t contacted us already, please let us know of your interest.
1. Seaside
Lodging: No single hotel/motel could accommodate the entire expected Rendezvous attendance alone. Lodging locations and current rates include:
- Shilo Inn (2 locations): Beach site has rooms at $229.00 and East Side of River site has rooms at $115.00
- Inn at Seaside: 47 rooms at $149.00-169.00
- Holiday Inn Express: 79 rooms at $150.00-220.00
- Rivertide Suites: 70 units at $200.00
- Comfort Inn & Suites: 65 units at $150.00
The Seaside Convention Center would provide a central venue for activities. The entire facility rents for $400.00 per day, which includes sound and lights. The facility contains several large meeting and breakout rooms, which also can be used for a banquet.
Potential Activities:
- Beach
- Golf
- Convention Center could not identify outdoor park for car show
- Tours
2. Eugene
Lodging: Valley River Inn has 257 rooms at $89.00 – $99.00/room
Meeting Rooms: Complementary
Banquet Rooms: Complementary
Audio/Visual Equipment: The hotel has full service AV company on site
On Site Parking: 400 cars. A sector of the hotel parking area can be secured for exclusive use by Rendezvous vewhicles
Security: hired security available at $16.00 per hour (2008 rates)
On Site Car Washing: Yes
Special Site Amenities:
- Alton Baker Park could accommodate the car show. The hotel has contacted the city of Eugene office of Parks and Open Space to gain information and guidelines regarding required permits, fees, and application processes.
- Convention and Visitors Board of Eugene has proposed conducting an activity along the McKenzie River
-Hotel is adjacent to 12 miles of riverfront jogging and biking paths with bicycle rentals available.
- Hotel is adjacent to shopping center with over 140 stores and ne multiplex theater.
- Hotel has outdoor pool, whirlpool and saunas.
Potential Activities:
- AHCO member of the Eugene Country Club will host a pool party at the club
- Three AHCO members from Eugene area have offered to conduct technical sessions
- Eugene based AHCO members have identified tour routes with destinations including Willamette Valley wineries, covered bridges, Thomson Mill, Yachats via Alsea, and Bandon via Smith River.
- Visiting local art galleries.
-Downtown Eugene shops, boutiques, lounges, and restaurants are five minutes away.
Potential AHCO Event Planners/Helpers: Seven Eugene based AHCO members have offered to help plan and conduct the Rendezvous.
3. Redmond/Bend, Oregon
Lodging: Only Eagle Crest has been contacted. They have 100 rooms at $100.00 – $ 130.00 per night.
Meeting Rooms: Yes; $100.00 service fee
Banquet Rooms: Yes; $600.00 service fee = cost of meal
Audio/Visual Equipment: Yes; costs depend on equipment used
On Site Parking: Yes
On Site car washing: Yes
Special Site Amenities:
- Use of field for car show. Cost $500.00
Potential Activities:
- Golf
- Tours
4. Welches
Lodging: Resort at the Mountain. 198 rooms, 10 crofts, 15 suites and 4 villas. Rooms range from $128 to $184 per night for June 2009.
Meeting Rooms: A 7,000 sq ft room and 12 break out rooms
Costs: Depends on the number of lodging rooms rented and minimum expense of $5,000.00 for banquet
Banquet Rooms: See Meeting Rooms notes; $200.00 set up fee
Audio/Visual Equipment: Available; costs depend on equipment used
On Site Parking: Yes; $10.00/car/room added to room rental rate
On Site Car Washing: Yes
Special Site Amenities:
- Extensive remodeling underway. All rooms will be significantly renovated
- Covered tent area available for car show or Concours judging
Potential Activities:
- Golf, bicycling, tennis, croquet
- Tours
Some information is inaccurate as the Executive Board will not be deciding the location. It is by a vote of the membership that the location will be chosen.
Sure looks like Eugene has a lot to offer, at present that’s our vote
Bert & Betty
I offer the following opinions with some trepidation It is not my intent to get into a debate about how we are going to make this decision. However, I believe the above comment makes an invalid assumption. I am aware that in the past the decision may have been made by a general membership vote. I was present at the PIR meeting a few years back when the decision to Rendezvous in Klamath Falls was made. However, I do not believe that there is a club rule or policy requiring the Redezvous site decision be made by the general membership. The current website announcement regarding a January Executive Board and selection process of the Rendezvous site was posted by the President and it is completely consistent with the guidelines of the Constitution and By-laws. Therefore, it is not inaccurate or incorrect. The President has made a decision and we ought to conduct ourselves accordingly.
Section I of the By-laws discusses the responsibilities of the Rendezvous Chairman once he/she has been identified. However, it does not discuss how the Rendezvous site will be selected or by whom. Further, Section V.A. of the By-laws define the responsibilities of the President as the Chairman of the Executive Board and as the organizer and presider over the Executive Board and General members’ meetings as well as regulating and directing club affairs , business, correspondence and other spedific durties as may be dictated by the Executive Board. I believe President Mach is doing exactly that. Jeff’s announced plan to ask the Executive Board to select the 2010 Rendezvous site is completely within his roles and authorities as the club president. Additionally, Jeff has asked for comments and input from the membership on the issue of selecting the Rendezvous site. This has been on the website for approximately a month with the request to provide input to Jeff or myself. Thus far I have only had one or two comments. One might conclude that the membership is not highly motivated to offer an opinion on the selection. Finally, I was speaking with Jeff last evening, October 29, 2008 about the selection of the Rendezvous site and his plan to have the Executive Board make the choice following the January meeting. As I understand it this is Jeff’s plan. Since it is consistent with the By-laws and in the absence of anything to the contrary, I urge that we pursue his plan and have the Board select the Rendezvous site.
Mark
After reviewing the potential 2010 Rendezvous locations, my first choice is Eugene. In no particular order, here’s why:
1. More centrally located for CA, NV, WA, ID and BC.
2. Accommodations: lower motel price, good parking, many tour and activity options.
3. Less tourist oriented that Seaside, Redmond or Welches, especially for mid-summer.
4. We’ve been to Seaside, Redmond and Welches, many times. Let’s go somewhere new.
Regards, Walt
I couldn’t agree more with Walt’s comments above. Let’s go somewhere new. I vote for Eugene.
Jack
Eugene looks great, location is good, price is good and many activities close by. let’s go for it.
Paul
Given all factors, Eugene is the best choice and has our vote.
I’m from BC and it looks like Eugene is a good choice to me. Seems like it has all the amenities, the pricing seems good and there are volunteers available which is always the hard part. Seems like the proposal has also covered all bases.
By the way, we are the couple who waylaid Jeff on the sidewalk and the BugEye WILL be ready. Thanks Jeff.
I, too am in favor of Eugene. As a native Oregonian I have to admit it is an area I haven’t explored very much. I also think it is wonderful that we have several members that are already willing to volunteer to make this a great event.
Linda Adams