POLICIES

(Note: these policies may be changed by vote of the membership at a regular meeting, following notice of the vote in the Healey Northwest)

1. ACTIVITIES DIRECTOR and ACTIVITIES HOSTS
Incurring Costs Associated with Club Arrangements

1.1. Austin Healey Club of Oregon (Club) members (host) arranging Club functions requiring public or private venues, meeting rooms, or other facilities are not authorized to commit Club funds as a result of the negotiations. In the event that rental, fee payment, or minimum food guarantee is unavoidable the host member will present the purpose, need, scope and cost to the Activities Director (AD) who shall have the authority to weigh the proposed event, costs and benefits to the Club and commit an amount not to exceed $50.00 of Club funds. If the combined efforts of the member and the AD do not resolve the issue the AD may advance the subject to the Club President who shall have the authority to commit an amount not to exceed $100,00 of Club funds if deemed necessary or who may refer the matter to the EB or membership for decision. Alternatively, the President may take the matter to the Club Executive Board or to the general membership for ultimate resolution and possible commitment of Club funds. The purpose of this policy is not to prevent such facility payments or food guarantees, but rather to limit them whenever possible and to provide a defined mechanism for approving such payments/guarantees when justified by special circumstances.

2. MEMBERSHIP DIRECTORY

2.1. The Membership Director shall publish a membership directory for the entire membership annually. In addition to a listing of the Club’s membership, the directory shall include: (I) The Club constitution and bylaws, (2) Club policies, and (3) listing of Club owned tools and materials including information on accessing them.

3. CHARITY COMMITTEE:

3.1.  General policies

3.1.1. The AHCO Charity donations are generally in the form of goods and services rather than check/cash.

3.1.2. The Charity Committee shall be primarily funded by two voluntary activities of the Club rather than from the general fund. These activities are: The annual Christmas Party Charity Auction and monthly 50-50 raffles.

3.1.3. All revenues from the annual Christmas party Charity Auction and the monthly 50-50 raffles shall be delivered to the Club treasurer and credited to the Charity Committee’s account.

3.1.4. When Committee members use their personal funds to purchase items for the named charity, they shall submit an invoice or receipt to the Club Treasurer for reimbursement from the Charity Committee account after obtaining approval from the Charity Committee Chairperson.

3.2. Protocol for nominating a new charity by a Club member

3.2.1. Any AHCO member may nominate a charity for consideration by the Charity Committee.  Club Charity donations will generally be in the form of goods and services rather than checks/cash donations.  Charity nominations must be made in person to the committee with a written copy of the proposal provided for each Committee team member, stating:

3.2.1.1. Name of the charity.

3.2.1.2. Purpose of the charity.

3.2.1.3. Who benefits.

3.2.1.4. What percentage of donations goes to the cover the charity’s administrative costs.

3.2.1.5. Any other information which nominating member deems pertinent so that the Committee can make an informed decision.

Adopted: May 2006